Basic Information
| Bid Title | Security Systems Integration, Equipment and Services |
| Bid Number | RFP202790000740 |
| Bid Announced by | West Virginia University (WVU) – Procurement |
| Project Location(s) | WVU System: Morgantown, Beckley, Keyser and other WVU locations (West Virginia) |
| City | Morgantown (also Beckley and Keyser) |
| State/Province | WV |
| Country | United States |
| Bid Issue Date | Oct 8, 2026 |
| Questions Due Date | Oct 26, 2026 04:00 PM |
| Submittal Due Date | Oct 29, 2026 04:00 PM |
| Pre-bid Event | - |
| Pre-bid Event Date | - |
| Pre-bid Event Type | - |
| Link To Bid Source | https://app01.jaggaer.com/apps/Router/ViewSourcingEvent?AuthToken=1%3AAES2%23CLGCS7hKqMtSaF6tOWlMAymTP2gEyB2iJuaDFxZH9NMlNFtcgs6QL7y11MwiMBRzRKla5DDVP6YGMHjDZWWYvadANwn8v5VBSRXFJwkf0OKLThw%2FjQzB21uPfETtn83yt5U2YuL35M5LFbJk1HJ%2BIpwcUoWUoRLR4Q%3D%3D&tmstmp=1791480392728 |
| Scope of Work | As-needed, non-exclusive contract for security systems integration: access control, video surveillance, intercom, low-voltage security cabling, equipment/software/licensing, programming, service and emergency calls, project management, testing/commissioning, and box sales. Network/data cabling excluded. |
| Required System | CCTV; Access Control |
| Bid Contact Person | Mikinna Russell, Procurement Official |
| Phone | (304) 293-5711 |
| mikinna.russell@mail.wvu.edu | |
| Notes | View NotesRFP202790000740 – West Virginia University – Security Systems Integration, Equipment and Services Overview: WVU seeks one or more security integrators for an open-ended, non-exclusive, as-needed contract: access control, video surveillance, intercom, programming, integration, service/emergency calls, project management, commissioning, and equipment-only “box sales.” Network/data cabling is excluded; construction-type work must be done by licensed contractors. Locations: Morgantown, Beckley, Keyser and other WVU sites. Dates (ET): Published Oct 8, 2026. Questions due Oct 26, 2026, 4:00 PM via Q&A Board. Proposals due Oct 29, 2026, 4:00 PM via WVU Public Bid Site. No pre-proposal meeting. Anticipated start Nov 2026. Contact: Mikinna Russell (mikinna.russell@mail.wvu.edu); no other WVU contact allowed. Brands (preferred partner relationships, not mandatory): Illumia/CBORD (preferred installer), HID/Mercury (certified installer), Allegion, Genetec, Hanwha (Platinum Partner), BCDVideo. Scenario documents name Altronix, Mercury MP4502/MR52-S3B/MUX8, Allegion PIM400-485/AD400, MTBK15 readers, Genetec licenses, Von Duprin 99 QEL, LCN 4642, and 2N IP Verso 2.0 intercom with camera. NDAA-prohibited: Hikvision, Dahua, Huawei, ZTE, Hytera, Kaspersky. Specs: No general numeric camera/access specs (resolution etc.); requirements are defined by the three pricing scenarios (Building A project, Building C and E service calls). Service levels: Standard 7am–6pm Mon–Fri, After-hours, Emergency (~2-hour target response). WVU ITS security standards apply. Submission: Single PDF + Excel pricing spreadsheet (WVU template). Itemized quotes for Buildings A, C, E; box-sale pricing; MSRP discount (fixed for the term); labor rates (standard/after-hours/emergency, annual escalation); travel/other fees. WV contractor license and Morgantown license, Certificate of Insurance, notarized Purchasing Affidavit (installation only). 3 references from the last 5 years (not WVU), key personnel, subcontractors, partner status. 120-day firm offer. Evaluation: Financial Impact 40, Serviceability 40, Experience 20. Possible orals, negotiation, BAFO. Insurance: CGL $1M/$2M, auto $1M, WC statutory, professional liability $1M/$2M if applicable; WVU additional insured, primary/non-contributory, 30-day notice, AM Best A-. Prohibited terms for WVU: indemnification, limitation of liability, out-of-state law/venue, confidentiality, attorney fees, interest/late fees, taxes, binding arbitration, multi-year funding. Not mentioned: XVR, Hybrid NVR, Cloud, Cloud storage, TVI, Analog, Coax, CJIS. IP-based Genetec/Hanwha/BCDVideo ecosystem. |
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Enhancing Campus Safety Through Security Systems Integration in West Virginia
Deploying comprehensive campus-wide protection requires seamless coordination between physical security hardware, electronic access control, and centralized video networks. For higher education institutions and multi-building facilities, implementing professional security systems integration in West Virginia involves uniting disparate platforms—such as IP video surveillance, card readers, and intrusion alarms—into a unified operating environment. Standardizing equipment across primary campuses and regional satellite facilities eliminates operational silos and facilitates coordinated emergency response protocols.
Structured Deployment and Long-Term Maintenance
Establishing a resilient security infrastructure demands precise system programming, secure network architecture, and lifecycle maintenance. Enterprise integrators must configure role based credentialing, automated alert pathways, and centralized management software that seamlessly interface with existing university network standards. Furthermore, routine hardware servicing, scheduled firmware updates, and proactive device diagnostics are essential to prevent system degradation over time. By leveraging open architecture equipment and robust integration services in West Virginia, large scale educational facilities can maintain reliable situational awareness, ensuring long term protection for students, faculty, and institutional assets.