Basic Information

Bid TitleCCTV System Replacements (Six Hi-Rises, Agency-Wide)
Bid NumberIFB 26-08
Bid Announced byGreater Dayton Premier Management (GDPM)
Project Location(s)Six GDPM hi-rises in Dayton, OH: Grand Ave (465 W. Grand Ave, 45405); Metropolitan (50 Central Ave, 45406); Park Manor (220 Park Manor Dr, 45410); Wentworth (2765 Wentworth Ave, 45406); Westdale Terrace (16 Melba St, 45402); Wilmington (958 Wilmington Ave, 45420)
CityDayton
State/ProvinceOH
CountryUnited States
Bid Issue DateSep 18, 2026
Questions Due DateOct 15, 2026 10:00 AM
Submittal Due DateNov 12, 2026 10:00 AM
Pre-bid EventOptional
Pre-bid Event DateOct 1, 2026 10:00 AM
Pre-bid Event TypeVirtual (Microsoft Teams)
Link To Bid Sourcehttps://classifieds.daytondailynews.com/marketplace/advert/invitation-for-bid-ifb-35-26-08-authority-wide-general_14029
Scope of WorkThe Contractor shall furnish all labor, materials, equipment, and management necessary to remove the existing closed-circuit television (CCTV) systems and install new, fully functional video surveillance systems in the common areas of six occupied hi-rise residential buildings
Required SystemCCTV; Access Control
Bid Contact PersonGDPM Procurement (ebid@dmha.org)
Phone937-910-7500
E-mailebid@dmha.org
Notes

View Notes

Security System Restoration:


Overview: GDPM IFB 26-08 is a stipulated-sum (fixed price) construction contract to remove the existing CCTV systems and install new, fully functional video surveillance in the common areas of six occupied hi-rise buildings in Dayton, OH. It is a federally funded HUD project. The architect is RDA Group (Project 2024-193).
Install and buy: Both. The contractor supplies all equipment and labor as a turn-key job. There is no access control, card reader or door hardware in this bid.
Key dates (Eastern time):
Issued Sep 18, 2026.

Pre-bid meeting: Oct 1, 2026, 10:00 AM, via Teams (already passed; the link field in the IFB is blank). No in-person site visit is scheduled, but bidders certify they visited all six sites.

Questions due: Oct 15, 2026, 10:00 AM, by email to ebid@dmha.org only.

Substitution requests due 7 days before bid opening (about Nov 5), to the Architect.

GDPM responses posted by Oct 29, 2026.

Bids due Nov 12, 2026, 10:00 AM (email PDF with subject "SEALED BID IFB 26-08", or mail/drop-off at 400 Wayne Ave, Dayton OH 45410). Public opening at 11:00 AM via Teams.

Bids are irrevocable for 120 days. Award is anticipated Fall 2026.

Contract terms:
Maximum 365 calendar days from Notice to Proceed, with liquidated damages for delay. Start within 7 days of receiving the agreement.

Work hours are 8 AM–5 PM, Monday to Friday. Buildings stay occupied, and life-safety and door-security systems must work at the end of every day.

Bid form: lump sum per site (6 sites), plus a fixed $120,000 contingency allowance, plus 6 alternates.

Fee caps: overhead 2%, general requirements 6%, profit 6%.

Payment is monthly (about 30 days), with 10% retainage through 50% completion. GDPM is tax-exempt, so do not include sales tax.

Award goes to the lowest responsive and responsible bidder on base bid plus accepted alternates. Section 3 firms get a 5% price preference.

Cameras and system (basis of design: Digital Watchdog, or equivalent):
Tag
Model
Key specs
B1
DWC-VA583WTIR
5MP turret, Universal HD over Coax, 2.7–13.5mm motorized varifocal, 20 fps, IK-10, corridor mode, Star-Light Plus
C1
DWC-V6563WTIR
5MP vandal dome, Universal HD over Coax, 2.7–13.5mm, 20 fps, IK-10
E1/E2
DWC-PVX20WATX
20MP multi-sensor (4 x 5MP), 360°, 2.8–8.0mm, 30 fps, IK-10, IP/PoE
F1/F2
DWC-PVF9Di2TW
9MP 360° fisheye, 2.1mm fixed, 30 fps, IK-10, dewarping in DW Spectrum
G1/G2
DWC-MV85WiATW
5MP dome, 2.7–13.5mm motorized, 30 fps, IK-10, IP/PoE
H1
DWC-MVA5WiATX
5MP ball turret, 2.7–13.5mm motorized, 30 fps, IK-10, IP/PoE
All cameras include Star-Light Plus (color in near-total darkness) and Intelligent Video Analytics (intrusion, line crossing, loitering, enter/exit, tamper), with a 5-year warranty and NDAA compliance.

An equivalent must meet or exceed performance, capacity, resolution, field of view, low-light performance, impact and environmental ratings, analytics, warranty and NDAA/Section 889 compliance. The IFB treats every named product as "or equivalent".

Head-end per building:
Tripp-Lite SR42UBMD 42U rack
DW Blackjack DW-BJP2U80T server (80 TB, 30+ days of recording, DW Spectrum, 5-year warranty)
DW-ENC4K16 16-channel HD-over-coax encoders
2 Lantronix SM24TAT4XB PoE switches with 10G SFP modules
Netgear GS110MX
Leviton Cat6 patch panels and fiber tray
Altronix 24VAC power supplies
DITEK surge protector
2 Tripp-Lite 3000VA UPS

IDF per building: Tripp-Lite SRW9U wall cabinet, PoE switches, patch panels, UPS. IDF locations are not yet determined (to be set at pre-bid and by addendum).

Cabling: Cat6 (riser or plenum), 6-strand OM3 fiber MDF to IDF (terminated and tested), Fluke-certified per TIA-568-C, and Cat6 never exposed except in MDF/IDF rooms. Conduit is rigid galvanized where required, and Wiremold is used on hard ceilings.

Contractor requirements:

5+ years of documented experience in similar IP and HD-over-coax installations, including multi-site and occupied-building work.

Manufacturer-trained and authorized installer for the proposed camera, NVR and VMS (documentation required, also for equivalents).

Valid Ohio contractor/low-voltage license.

Not on the SAM.gov exclusion list, and a bonding capacity statement.

New vendors may need to provide references and financials within 72 hours.

Bid package and compliance:
Invitation to Bid form, Bid Form (all 6 sites plus Alternates 01–06), HUD-5369-A, bid guarantee (5% if ≥ $100K), non-collusive affidavit, Section 889/NDAA certification (with manufacturer and country of origin for VMS, cameras, encoders, switches and UPS), Section 3 form, and W-9. Bids may be rejected if the Bid Form is incomplete.

Davis-Bacon (wage determination OH20260093, Montgomery County). Certified payroll is weekly to GDPM Procurement.

BABA applies if the contract is $350,000 or more. NDAA compliance does not by itself satisfy BABA.

Performance and payment bonds are required upon award: 100% of the contract price (other options available).

Insurance: CGL $5M per occurrence and $10M aggregate, auto $2M, workers' comp, builder's risk, umbrella, and cyber liability $1M (contracts over $250K). GDPM is additional insured, with 45-day cancellation notice.

Warranty is minimum 1 year on all work (5 years on the DW cameras and server).

Submittals: system design narrative, product data, shop drawings, field test of every device, O&M manuals and as-builts. Licenses must be registered in GDPM's name.

Inconsistencies to clarify via Q&A (before Oct 15):
The IDF locations are undetermined.

The specs contain "Section TBD" references (the IFB corrects them).

The spec lists Westdale at 110 Melba St, but the IFB corrects it to 16 Melba St.

The pre-bid Teams link is missing.

The specs say existing coax is reused throughout, but the IFB limits it to tags B1 and C1.

Whether the Verkada alternate's cloud storage meets any CJIS or data requirement is not stated.

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